i)
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The particulars of its organization, functions and duties;
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Embassy of India is headed by the Ambassador of India. His deputy is an officer of the rank of Second Secretary. The Embassy works interalia, for enhancing political exchanges, economic cooperation, trade and investment promotion, cultural exchanges and consular services including visa, passport etc.
The Embassy of India is accredited to the Republic of Bulgaria with concurrent accreditation to the Republic of North Macedonia.
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(ii)
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The powers and duties of its officers and employees;
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The Officers of the Embassy function under the guidance and supervision of the Ambassador.
The Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India's allocation of business rules and transaction of business rules.
Other powers are derived from the Passport Act Consular and Visa Manuals of India.
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(iii)
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The procedure followed in the decision making process, including channels of supervision and accountability;
Process of redress of Grievance
Custodian of Documents/ Categories
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All substantive decisions are taken under the instructions and overall supervision of the Ambassador.
For grievance related to RTI, please contact Mrs. Soni Dahiya, HOC & CPIO (Tel: + 359 -2963 5685; Email: hoc.sofia@mea.gov.in) .
If you are not satisfied with CPIO's reply, you may appeal to
the Appellate Authority:- Mr. Sanjay Rana, Ambassador (Telephone: +359 29635683; Email: amboff.sofia@mea.gov.in)
Custodian of Documents: All administration related documents are kept in custody of the Head of Chancery. The Consular related documents are kept in the custody of Attache( Consular).
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(iv)
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The norms set by it for the discharge of its functions;
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Norms are set under the instruction and supervision of the Ambassador.
Following norms have been set for the discharge of its functions:
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Citizens’ Charter Time limits for disposal of Consular and other work
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Particulars of Consular Service
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Period
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Visa for Bulgarian & Macedonian citizens
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Generally Next working day
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Visa for citizens other than Bulgarians and Macedonians
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5 working days
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Passport (Issued under the CIPPS)
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15-20 days
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OCI Card
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Around 30 Days
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Miscellaneous Consular services (Attestations, Affidavits, Powers of Attorney, etc.) for Indian nationals
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Generally same day
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Response to RTI Queries
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Within 30 days
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(v)
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The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;
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IFS (PLCA) Rules, as amended from time to time.
Delegated Financial powers of the Government of India’s Representatives Abroad.
Passport Act Consular and Visa Manuals of India. Other Central Government Rules and manuals published by Central Government.
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(vi)
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A statement of the categories of documents that are held by it or under its control;
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Classified documents / files relating to India’s external relations.
Unclassified documents / files including joint statements, declarations, agreements and MoUs.
Passport and consular services application forms.
Miscellaneous documents related to its establishment and housekeeping work.
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(vii)
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The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;
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The Embassy functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs.
Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
Embassy interacts regularly with representatives of think tanks, academic community, Indian Association, Indian Diaspora and others.
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(viii)
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A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
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Tender Evaluation Committee(Constituted on 20.02.2024):
(Tenure = One year, i.e. till 20.02. 2025)
1. Ms. Soni Dahiya (HOC)
2. Sh Sandeep Kumar, Attaché (Consular)
3. Ms. Sneh Batra, Attaché (PIC)
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Committee for Administration of the Indian Community Welfare Fund (Constituted on 20.02.2024)
(Tenure = One year, i.e. till 20.02. 2025) :
1. Ms. Soni Dahiya (HOC)
2. Sh Sandeep Kumar, Attaché (Consular)
3. Ms. Sneh Batra, Attache (PIC)
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(ix)
(x)
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A directory of its officers
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Embassy of India, 4 Alfred Nobel Street,Geo Milev, Sofia 1113,Bulgaria
Telephones:+359 2 963 56 75/02 963 56 76/02 963 56 77, Fax:+359 2 963 56 86
Email: hoc.sofia@mea.gov.in, admn.sofia@mea.gov.in
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OFFICERS’ LIST
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Name & Designation
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Mr. Sanjay Rana
Ambassador
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Telephone: +359 29635683
Email: amboff.sofia@mea.gov.in |
Ms. Soni Dahiya
Second Secretary (HOC/Commerce)
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Telephone: +359 29635685
Email: hoc.sofia@mea.gov.in, com.sofia@mea.gov.in |
Sh. Sandeep Kumar
Attache (Consular) |
Telephone: +359 28581050
Email: cons.sofia@mea.gov.in |
Ms. Sneh Batra
Attache (PIC) |
Telephone: +359 29635688
Email: pol.sofia@mea.gov.in, admn.sofia@mea.gov.in |
Monthly remuneration received by each officers and employee u/s 4(1) (b) (x) of RTI Act
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S. No.
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Grade/Post
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No. of Post
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Level of pay in pay Matrix (7th CPC)
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Pay scale
(IN Rs.)
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1.
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Ambassador
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1
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Level : 15/08
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67,000-79,000
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2.
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Second Secretary
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1
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Level : 11/09
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15,600-39,100
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3.
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Attaché/Section Officer
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1
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Level : 10/10
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15,600-39,100
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4.
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Attaché/Private Secretary
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1
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Level : 08/11
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9,300-34,800
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5.
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Personal Assistant
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1
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Level : 07/08
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9,300-34,800
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|
6.
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Assistant Section Officer
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2
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(i) Level : 07/05
(ii) Level : 07/05
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9,300-34,800
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7.
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Security Assistant
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2
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(i) Level : 04/11
(ii) Level : 01/03
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5,200-20,200
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8.
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Visiting Prof. ICCR (Hindi) Chair
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1
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Level : 14/09
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37,400-67,000
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|
(xi)
|
The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
annexure III
Details of Tour
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Chancery Budget
Budget Allocation and utilization during Financial Year 2022-23, 2023-24 & 2024-25 :
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Budget allocation during FY 2022-23 (FE)
(Rs. in crores only)
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INR : 7.01
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Expenditure during FY 2022-23
(Rs. in crores only)
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INR : 6.93
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Budget allocation during FY 2023-24 (FE)
(Rs. in crores only)
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INR : 7.03
|
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Expenditure during FY 2023-24
(Rs. in crores only)
|
INR : 7.05
|
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Budget allocation during FY 2024-25 (BE)
(Rs. in crores only)
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INR : 4.04
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Expenditure during FY 2024-25
(Rs. in crores only)
|
|
|
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Commerce Budget
Budget allocation and utilization during Financial Year 2022-23, 2023-24 & 2024-25:
|
Budget allocation during FY 2022-23 (FE)
(Rs. in crores only)
|
INR : 1.00
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Expenditure during FY 2022-23
(Rs. in crores only)
|
INR : 0.98
|
|
Budget allocation during FY 2023-24 (FE)
(Rs. in crores only)
|
INR : 1.59
|
|
Expenditure during FY 2023-24
(Rs. in crores only)
|
INR : 1.59
|
|
Budget allocation during FY 2024-25 (BE)
(Rs. in crores only)
|
INR : 0.84
|
|
Expenditure during FY 2024-25
(Rs. in crores only)
|
|
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(xii)
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The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;
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Embassy of India, Sofia does not have any subsidy programme.
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(xiii)
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Particulars of recipients of concessions, permits or authorizations granted by it;
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No concessions / permits are granted by Embassy of India.
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(xiv)
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Details in respect of the information, available to or held by it, reduced in an electronic form;
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The Embassy’s website has the required information. Embassy also makes available to interested individuals information on India, its people, culture, trade and investment.
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(xv)
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The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
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Appellate Authority:-
Mr. Sanjay Rana,
Ambassador & AA,
Telephone: +359 29635683
Email: amboff.sofia@mea.gov.in
Central Public Information Officer:-
Ms Soni Dahiya,
HOC & CPIO,
Telephone: +359-29635685,
Email: hoc.sofia@mea.gov.in
annexure I
annexure 2
Nodal officer
Third party audit
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(xvi)
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The names, designations and other particulars of the Public Information Officers;
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(xvii)
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Such other information as may be prescribed and thereafter update these publications every year
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The Embassy’s website has this information
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